The following two privacy notices cover firstly, information collected by Theresa Villiers in her capacity as Member of Parliament for Chipping Barnet, and, secondly, information she has collected in a political capacity.
This website is run by Theresa Villiers, with technical support from Bluetree Website Services.
Privacy notice for data held by Theresa Villiers in her capacity as MP for Chipping Barnet
This privacy notice relates to the personal data processed by the Office of Theresa Villiers MP, Member of Parliament for Chipping Barnet, in relation to casework and policy queries. The Data Controller is Theresa Villiers MP.
What does the Office do?
The Office discharges the duties and functions of an elected Member of Parliament. As part of this work, we conduct constituency casework and respond to policy queries, for which we need to process personal data of constituents. We also manage an email list for the purpose of sending Theresa’s e-newsletter containing information about forthcoming advice surgeries and Theresa’s work in her constituency and in Parliament.
How do we process data?
This office processes constituents’ data under the lawful basis of public task and democratic engagement. In instances where this lawful basis is not sufficient and explicit consent is required, a member of the office will contact you to establish your consent.
We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
Will we share your data with anyone else?
If you have contacted Theresa about a personal or policy issue, we may pass your personal data on to a third-party in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures.
We will not share the personal information of members of the Theresa Villiers MP e-newsletter with third parties (unless individuals on that list have also be in touch about casework or policy matters in which case we will handle contacts with third parties in the way set out in the preceding paragraph).
We will not use your personal data in a way that goes beyond what we believe would be your reasonable expectations in contacting us. We will hold your data for no longer than necessary, in line with our data retention policy.
What rights do I have to my personal data?
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing, such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.
How can I contact the Office of Theresa Villiers about my data and my privacy?
You can get in touch with our office by letter, email or telephone using the following contact details:
Office of the Rt Hon Theresa Villiers MP, Member of Parliament for Chipping Barnet, House of Commons, London, SW1A 0AA. Tel 020 8449 7345. Email [email protected]
Please note that we will ask for proof of identification should you choose to exercise any of the above rights in relation to personal data we hold.
We retain the right to update this notice and our Data Protection Policy at any time. If there are changes that significantly impact your rights, we will contact you in advance.
Privacy notice for information collected by Theresa Villiers in a political capacity
This privacy statement tells you how Theresa Villiers, working in a political capacity separately to her role as MP for Chipping Barnet, collects and uses personal data via this website, and in other ways, for the purposes of assisting you with enquiries, for matters in the public interest, and also for democratic engagement. This website is run by Theresa Villiers and she is the Data Controller.
The data that we collect
The information that we collect from you can include your name, email address, address including postcode, telephone number, survey and petition responses, form submissions and messages that you send to us.
We may also collect other personal data, such as your gender and date of birth, National Insurance numbers, Passport numbers and special category data as is permitted in clauses 23 and 24 of schedule 1 of the Data Protection Act.
For the purposes of political campaigning, we are legally entitled to collect and process data from the Electoral Role.
If you have contacted us using electronic means, we will also collect further information, such as the IP address of your computer, which we will only access if legally required to do so.
How we process and use data
The data that we collect is processed in line with data protection rules. It is stored securely and we do not keep it longer than is necessary or beyond the term defined in our data retention policy.
Casework and policy data received via this website are processed primarily under the lawful basis of public as part of the work Theresa Villiers does as an MP. Handling of this data is covered in the MP Privacy Notice above, not this statement which covers information collected and/or held by Theresa Villiers in a political capacity.
By subscribing to a newsletter or completing a survey, form or petition, you are providing your data willingly and with consent for the purposes of communication and campaigning. We will not add your details to our mailing list unless you have given us permission to do so. We may share this data within the wider Conservative Party. We will never sell your data and if you no longer wish to here from us, you can opt-out at any time.
We ensure that our service providers comply with the same high standards that we do, including complying with the Privacy Shield framework for data sent outside the European Economic Area.
Your rights
At any point while we are in possession of or processing your personal data, you can contact us or our Data Protection Officer, and have the following rights:-
- Right of access - to request a copy of the information the we hold about your by making a Subject Access Request in writing.
- Right of rectification - to correct the data that we hold about you that is incomplete or inaccurate.
- Right to erasure, if the data we hold on your is no longer required.
- Right to restriction of processing, if certain conditions are met.
- Right to object to certain types of processing, including automated processing and profiling.
- Right of portability, if you wish to transfer your data to another organisation.
- Right to judicial review - if we refuse your request under rights of access, we will provide you with a reason and you have the right to complain to the supervisory authority
You can get in touch with Theresa Villiers by letter, email or telephone using the following contact details:
Theresa Villiers,163 High Street, Barnet, Herts, EN5 5SU. Tel 020 8449 7345. Email [email protected].
Please note that we will ask for proof of identification should you choose to exercise any of the above rights in relation to personal data we hold.
This website itself is supported technically by Bluetree Website Services, who, along with the associations, federations, groups, branches and affiliates of the Conservative Party, share a Privacy Policy that can be found at www.conservatives.com.
We retain the right to update this notice and our Data Protection Policy at any time. If there are changes that significantly impact your rights, we will contact you in advance.